Payments and Invoicing

Payments and invoicing made simple.

Keep your business organized with a platform that automates the most fundamental business process: getting paid.
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BusyPaw's invoicing allows you to automate or manually control as much as you want. Automate invoicing once per month? ok. Collect payment at time of booking? No problem. Get paid for several appointments and keep track of remaining credits? Yep.

Invoicing

Integrated Payments

Collect payment by card or reconcile any other method.

Card payments processed by Stripe online, in-person, recurring billing, or tokenized and stored for later auth and capture.

Need to reconcile cash, eTransfer, or alternate payment methods? Quickly record payment methods to ensure accurate record keeping.

CreditsCredits

Dynamic Pricing

Configure pricing rules to dynamically change pricing at checkout.

Pricing in pet care can vary client-by-client. For groomers, large breeds take more time and therefore cost more. For trainers agressive dogs may have special needs. For daycare and boarding reactive dogs may need unique attention. Perhaps you'd like to offer special discounts to long-stanging clients.

Regardless of reason, the built-in dynamic pricing engine enables automation of these adjustments for manual invoicing or any automatic invoice generation.

Automated Billing and Payment Terms

Reduce manual invoicing and configure payment terms for flexible collection.

Some businesses take all payment up front, some after the service is delivered, and others one per week, or per month.

Configure BusyPaws to automate your billing process in a way that matches the ideal process for your business and clients.

Retail Products and Inventory

More than services, sell and track products and inventory.

Compile a list of products and their variants (or import via CSV) and update inventory levels. Add to invoices and automatically debit inventory for real-time levels and restocking analysis.

"It has been a pleasure working with BusyPaws as they tweak the app to fit with how I operate parts of my business. And my clients love the ease of use. I’m looking forward to using it to schedule all of my training classes. It has already saved me so much time with paper & payment processing."
- Livia DiGiovanni, Canine Rainbow

Powerful Invoicing Features To Grow Revenue

Integrated Payment Processing

Fully integrated payment processing to capture and collect cards using the world's largest payment gateway, Stripe. Rolling daily payouts to your account.

Feature Documentation
  • Fully integrated into booking and invoice flows.
  • Membership/Recurring billing functionality.
  • In-person card-present readers avaiable for purchase.
  • Tokenize cards for secure storage and charging future invoices.

Dynamic Pricing

Configure your account to dynamically change line-item unit pricing for any service automatically at time of invoice generation. Reducing cognitive overhead and time spent applying discounts or addons.

Feature Documentation
  • If this, then that type rules builder for advanced calculations and applications.
  • Easily configure price adjustments based on pet attributes such as breed and size, or on client attributes like membership or tag.
  • Configure multiple applicable discounts or adjustments, or set it to be first applicable match.

Automated Billing and Payment Terms

Reduce hours spent invoicing clients and ensuring your AR is up-to-date. Automated Billing can be confiured to generate and send invoices on your behalf withspecific payment terms for immediate or scheduled collection.

Feature Documentation
  • Configure invoices to be sent at any frequency you desire, commonly monthly billing.
  • Automated line items can include any past and unbilled bookings, or any future unbilled bookings for all registered clients and within any timeframe you'd like.
  • Configure payment terms to request payment in full or partially at set durations after the invoice has been issued. Enable automatic charge of cards stored on file.
  • Review previews of all invoices set to be issued, ensurring you maintain full control and visibility.

Recurring Billing and Memberships

Additional pricing models available to pet care business include recurring billing for monthly or weekly memberships - similar to gym memberships.

Feature Documentation
  • Configure frequency for membership billing; Weekly, Monthly, Semi-Annual, or Annual
  • Active memberships can include access to member-only services, member-only discounts, and issue credits to be applied against specific services.

Integrated Credits and Gift Cards

Simplify your client's booking flows with pre-purchased credits, enabling their registration to bookings without processing cards, while still ensuring clients without credits pay upfront.

Feature Documentation
  • Service-specific credits ensure clients can only redeem against applicable services.
  • Track credit usage and availability from the client's profile or within the private client portal.
  • Sell gift cards for clients to redeem for cash credits to be used against any invoice on their, or a friend's account.

Selling Packages

Selling groups ofservices for a Training package or discounts for pre-paid quantities of Daycare days? Packages deliver credits to client's accounts, available for use on future bookings.

Feature Documentation
  • Packages can include any quantity of credits for any number of services, at any non-zero price.
  • Set credits to automatically expire at a period after purchase. ie. To ensure clients utilize their credits within 60 or 90 days.
  • Packages will be offered as optional up-sells during the client self-registration process.

Retail Products and Inventory

Pet Care service businesses also often sell products and carry inventory. BusyPaws offers a built-in process for tracking and selling products and their variants.

Feature Documentation
  • Configure or import any number of products to be added to invoices individually, or as part of packages or add-ons for upsells.
  • Automatically adjust inventory levels to specific items as invoices are processed.
  • Manage and review inventory levels to trigger restocking orders.

QuickBooks Online Integration

Simplify bookkeeping and accounting for your team by connecting BusyPaws to your QuickBooks Online account.

Feature Documentation
  • Nightly invoice and customer syncs from BusyPaws to QuickBooks enabling effcient accounting process.
  • Payments sync for automated Account Reconcilliation reducing time spent on month-end bookkeeping.